ReviewFlow
Privacy policy
Last updated 8 August 2026.
ReviewFlow records your screen and your voice, so this policy is mostly about one question: what actually leaves your computer? The short answer is your voice and the words you said. Not the picture.
Who is responsible
ReviewFlow is operated by a sole trader in the United Kingdom, who is the data controller for the purposes of the UK GDPR.
- Contact: support@reviewflow.review
- Postal address: Office 20611, 182-184 High Street North, East Ham, London, E6 2JA, United Kingdom
What the app sends, and what it keeps back
When you finish a recording, ReviewFlow extracts the microphone track and sends only that for transcription. The transcript text is then used to work out which moments you were pointing at something on screen. Both steps need words; neither needs the image.
| Data | Sent off your machine | Purpose |
|---|---|---|
| Microphone audio | Yes | Speech-to-text transcription |
| Transcript text | Yes | Identifying which moments to capture, and titling the review |
| Screen recording (video) | No | Stays in the session folder on your machine |
| Screenshots | No | Cut from the local recording on your machine |
| Cursor positions | No | Used locally to draw the ring on each screenshot |
Nothing you record is used to train any model. Our processing providers are engaged under terms that exclude training on customer content.
Account data
We hold as little as the product can work with:
- Your email address, so you can sign in and we can reach you about the service.
- Whether your subscription is active, and the reference our payment provider uses for you.
- One record per computer you have signed in on, so you can sign out of one without signing out of the others. It holds no name, no location and nothing identifying the machine — only a random token and when it was last used.
We do not count how many recordings you make or how long they are.
We do not see or store your card details. Payment is taken by our payment provider, which acts as merchant of record and holds that information itself.
How long things are kept
- Audio: held only for as long as transcription takes, then deleted from our systems. It is not retained after your transcript is returned.
- Transcript text: passed through for processing and not stored on our servers. Your copy stays on your machine.
- Account records: kept while your account is open, and for six years after your last payment where tax law requires it.
Who processes data on our behalf
| Provider | What it handles | Where |
|---|---|---|
| Speech-to-text provider | Transcribing your audio | United States |
| Language model provider | Selecting moments from transcript text | United States |
| Cloud hosting provider | This website, the service the app talks to, and the account database | Western Europe |
| Email provider | Sending your sign-in emails | Ireland |
| Payment provider | Subscriptions, invoices, tax. Merchant of record. | United States / Ireland |
Where a provider is outside the UK, transfers are made under the UK International Data Transfer Addendum to the EU Standard Contractual Clauses.
We will name any of these on request — email support@reviewflow.review. They are described by role here rather than by name so that changing supplier is not a change to this policy.
Why we are allowed to process it
- Performance of a contract for everything needed to deliver the product: your account, your subscription, and processing a recording you chose to make.
- Legitimate interests for keeping the service secure and diagnosing crashes, balanced against keeping those records minimal and short-lived.
- Legal obligation for retaining financial records.
We do not use your data for advertising, we do not sell it, and this site sets no tracking cookies.
Your rights
Under the UK GDPR you can ask for a copy of your data, correct it, delete it, take it elsewhere in a portable form, or object to processing based on legitimate interests. Email support@reviewflow.review and we will respond within one month.
If you think we have handled your data badly, you can complain to the Information Commissioner's Office at ico.org.uk. We would rather you told us first.
Children
ReviewFlow is a developer tool and is not intended for anyone under 16.
Changes
If this policy changes in a way that affects what leaves your machine, we will email you before it takes effect rather than quietly updating the date.